With security issues, more hybrid or virtual meetings and the growing popularity of paperless meeting formats for board meetings numerous organizations are considering board portal software. However, not all of them were designed equal. A variety of features could make the a difference between a successful and unproductive implementation, or one that creates unforeseen vulnerability.
The main purpose of a portal for boards is to provide fast and easy access to the information. Examine whether different tools and user interfaces can be intuitive for your board members when they consider their day-in, day out, actual board meetings. Also consider the ease of use that are available for directors on the move, like tablets, offline access and support for remote approvals.
The majority of board members and secretaries have limited time, and therefore they need tools that are easy to use and help save time. Choose a board-management system that has features that eliminate the need for reprinting physically copied, scan or scanned documents. e-Signatures, for example will eliminate the need to sign and distribute hard copies of documents. This is in line with sustainability objectives and allows for faster and secure transmission of sensitive information.
Pricing is a key factor when choosing the right board portal for your business. Be sure to ask about product versions and be aware of any additional costs for administrators and committees, training or amounts of storage for data. Be aware of the length of time that the product has been available and if other organizations in your industry have examined the product for durability and stability.