Executive sessions are used by boards to address sensitive issues that require more privacy and board independence. These discussions give participants to express their opinions freely and openly without being influenced by public opinion. The article examines the function of executive sessions, the ways in which they differ from regular board meetings and the best practices to enable them to be successful.
The presiding officer of the board or chair of the meeting opens the session by welcoming everyone present. The CEO or the person on the board who is responsible for the agenda will then give a brief overview of the topic as well as the purpose of the discussion. This helps the board to understand the context of the topics that will be discussed and avoids confusion or misinterpretations.
Executive sessions are generally reserved for board members only. They can be scheduled prior to or following a board meeting. Board Source (formerly known as the National Center for Nonprofit Boards) however, explains that other stakeholders may be invited to an executive session for part or for the entire duration should they require professional advice or report conclusions.
Like any other board meeting, it’s important to remember that executive meetings should be focused on issues that benefit the company. Focusing on the board’s agenda keeps the attendees entertained and prevent the meeting from becoming overly hot or a place to discuss gossip.
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