Virtual board meetings are a time-saving and convenient way to meet and discuss important issues facing your non-profit organization. They take away the hassles of cancellations, traffic and delays on travel. They also allow you to plan meetings at the convenience of your board members without interrupting their work. They also let you retain and attract talent, regardless of their geographical location increasing your possibilities for recruitment.
However, despite the benefits of virtual board meetings, there are still a few issues with them. The first hurdle is to keep your attendees interested. Without the camaraderie and conversations that are typically held in person, it can be more difficult to keep your attendees focused. To avoid this, make an agenda that has a clear outline and limit the time for discussion.
It’s essential to ensure that everyone can be heard during your meeting, even if only a few is speaking up. To ensure this, ask them to turn off their microphones when they’re not speaking and then let them unmute the audio when they’re ready to speak. Additionally, you can utilize an application for video conferences that will automatically record the audio and video of the meeting, meaning that even your less tech-savvy participants will be able participate.
It’s essential to have a board management software suite that provides secure document storage that allows for the sharing annotating, archive and storage of documents before and during a meeting. This will enable your board to quickly review and share important materials like governing documents, financial reports and other critical information. It will then be simple to create precise and precise minutes of the meeting.