Controlled Access to Confidential Data

Your company likely handles sensitive information that must be secured from unauthorized users. Failure to control access can result in a catastrophic loss of important assets. Access control is a concept which aims to function as a gatekeeper and define the parameters for handling sensitive materials. However, as organizations grow and change, the initial data handling practices may no longer be appropriate or acceptable. This can result in sensitive data being available to unauthorised users, whether within the organization or out of the organization.

Inadequate controls may also lead to the loss of information belonging to a first entity, such as customer and employee information. A breach of this kind could expose your organization’s information to expensive regulatory penalties and lawsuits. It could also undermine the confidence of your clients and customers.

Managing access is both an technical and organizational process that requires both an organizational and technical. To ensure controlled access to confidential information, the proper balance between policies, processes and technologies is necessary. They are crucial to ensure that your company adheres to industry standards and regulations that ensure business agility and maintains customer and client confidence.

For instance, you must, ensure that your physical security protocols are in place. This includes requiring employees to store documents, thumb drives, and backups of personal data in locked cabinets, and to inform security personnel about any strangers entering your building. It’s also essential to establish the appropriate “need to know” for all access points, making sure that employees use two-factor authentication and passwords, and regularly review their privilege list and promptly revoke access rights if they’re no longer required, and then encrypt the data to safeguard it from tampering or reading.